Health & Safety Policy Statement

As an employer, SPORT SMARTS EDUCATION LIMITED fully acknowledge our statutory responsibilities and obligations regarding health, safety and welfare and are totally committed to achieving the highest possible standards within our workplace.

We will ensure that our employees, visitors, contractors or any other persons are not exposed to risks arising from our activities.

We will do everything reasonably practicable to provide a safe and comfortable working environment and will ensure that health and welfare requirements are fully considered.

In order to meet these objectives we will:-

Meet or exceed all minimum legal requirements regarding health and safety;
Ensure that an effective health and safety management system is implemented throughout the company.
Provide sufficient resources to implement the Health and Safety Management System;
Ensure that our health and safety management system is regularly reviewed, and updated following developments in either our business or in health and safety legislation, standards or best practice.
Fully assess all risks and ensure that they are adequately controlled.
Provide suitable training and information for all employees.
Ensure that all work equipment, is suitable for its intended purpose and maintained in a safe condition.
Ensure visitors and contractors receive the necessary information to ensure their health and safety during their visit.
Ensure that any contractors we appoint are competent to carry out their duties and receive the necessary information.

We expect our employees to play their part and to recognise that they too have responsibilities towards health and safety. We will encourage them to take positive measures to improve anything which they feel is unsafe and puts themselves and others at risk.

Everyone within SPORT SMARTS EDUCATION will play their part to ensure that the above standards are achieved.

Signed A.Watson

Andrew Watson

Date 09/10/2025

RECORD OF HEALTH AND SAFETY POLICY REVIEW AND AMENDMENTS

Review Date 09/10/25

Reviewed By Andrew Watson

Amendments None

Reason for Amendment None

Issue Date 09/10/25

SPORT SMARTS EDUCATION LTD HEALTH & SAFETY POLICY SECTION 2: ORGANISATION & RESPONSIBILITY

ORGANISATION, RESPONSIBILITIES AND COMMUNICATION

This section of the Health and Safety Policy Manual outlines the organisational structure within SPORT SMARTS EDUCATION LTD and defines specific responsibilities for the Management of health and safety. It also describes how information will be communicated throughout the company.

SPORT SMARTS EDUCATION HEALTH & SAFETY POLICY SECTION 2: ORGANISATION & RESPONSIBILITY

RESPONSIBILITIES

The overall responsibility for the health and safety of employees, visitors and contractors, where they may be affected by the Company’s activities. To meet these responsibilities so far as is reasonably practicable:

Appoint a competent person or body to advise Sport Smarts Education Ltd regarding health and safety management issues.
Ensure that there exists an effective policy for health and safety management, supplemented by additional documents relating to particular areas, activities or groups of employees, and ensure that this policy is implemented.
Ensure that the Health and Safety Policy is reviewed and updated to reflect developments in the business or in health and safety legislation, standards or Industry Best Practice.
Place on the agenda of any board meeting an item entitled ‘Health and Safety’ where relevant health and safety matters will be discussed together with recommendations where necessary. Health and Safety will be given equal consideration with other company management issues.
Ensure that adequate resources and information are made available to enable the policy to be effectively put into practice.
Ensure that duties and responsibilities for health and safety are properly assigned, accepted and understood by all personnel. Ensure that all personnel who report to the Founder carry out their respective duties regarding health and safety.
Ensure that all accidents or dangerous occurrences are reported by the company to the Enforcing Authority where required by the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.
Co-operate with the Health and Safety Executive, the fire service and any other outside agency concerned with health and safety enforcement.

EMPLOYEE RESPONSIBILITIES

Employees have a statutory duty to take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omissions, also to co-operate with the company so far as is necessary to enable any duty or requirement imposed on the company to be complied with. Employees are reminded that breach of this duty could constitute a disciplinary offence. In order to comply with this duty all employees will be expected to:

Conform to any legal requirements, rules, procedures and instructions necessary for ensuring health and safety.
Use protective clothing and equipment recommended for their particular work unless they have a medical condition preventing them from using such equipment and are in receipt of a written dispensation from their line manager or the Chief Executive.
Seek advice and instruction from their supervisor or in their absence, line manager when situations arise which may affect the health and safety of themselves or others.
Report any unsafe tools, equipment, and method of work or any other matter where there is a risk of injury to persons or damage to equipment.
Report any incident or accident, however slight, whether or not injury or damage has been sustained.
Assist at all times in maintaining good housekeeping standards within the workplace.
Attend and actively participate in health and safety training courses as required.
Co-operate and assist where required in any audit, risk assessment, accident investigation, health surveillance or associated procedures carried out within the workplace.

EMPLOYEE INVOLVEMENT AND COMMUNICATION

The Senior Leadership Team (SLT) within Sport Smarts Education Ltd will take reasonable steps to involve employees in health and safety related matters and will actively encourage them to make constructive health and safety suggestions through the open door policy and to improve conditions within their own department or the workplace in general.
The Senior Leadership Team (SLT) meetings will be documented, including all health and safety actions identified. The minutes of such meetings will be made available to all employees.
Each department has a monthly team meeting which must include health and safety actions identified and be minuted.
All employees will be briefed by their manager on any issue which is relevant to their health, safety or welfare. This will be in the form of team meetings, personal appraisals or 1-2-1’s.

The designated health and safety notice board is located in the main office area I will display, as a minimum, the following information:
- Sport Smarts Education Ltd’s Health and Safety Policy Statement
- Health and Safety Law Poster
- Names of First Aiders
- Names of Fire Marshalls
- Actions regarding emergency procedures
- Employers Liability (Compulsory Insurance) Certificate

Health and safety information is also stored on secure drive, which the Founder is responsible for.

Each SLT Manager is responsible for ensuring that sufficient information is provided for personnel under their control and for ensuring that all such information within their area of responsibility is kept up-to-date.

DOCUMENT ISSUE AND CONTROL

The issue of all documentation related to health and safety must be closely controlled and logged so as to ensure that:

The following procedures will ensure that these requirements are met:

SLT must ensure that all relevant or updated information is clearly communicated to all employees under their control.
Documentation is stored on the secure drive facility.
All managers are responsible for ensuring staff acknowledge documentation issued to them.

ARRANGEMENTS FOR ENSURING HEALTH & SAFETY AT WORK

Introduction

This section outlines general arrangements which will be implemented within Sport Smarts Education Ltd in order to ensure that the Health and Safety Policy is effectively put into practice.

It must be borne in mind that these are minimum general requirements further procedures and arrangements may need to be implemented in order to effectively control specific risks to health and safety.

ACCIDENT AND INCIDENT REPORTING, RECORDING AND INVESTIGATION

Policy

It is the policy of Sport Smarts Education Ltd to report all accidents, industrial diseases and dangerous occurrences as detailed in the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013.

In addition, all incidents which result in first aid treatment being required will be recorded and investigated in an attempt to prevent a recurrence. All employees are instructed to report all such occurrences immediately after treatment. They should also ensure that an entry is made in the relevant Accident Report Form, regardless of the severity of the injury. If, because of their injury, they are incapable of making an immediate entry, then that entry will be made by their Manager or another responsible person on their behalf. The completed report will then be held in a dedicated file.

Accidents will be classified as ‘minor’, ‘seven-day reportable’, or specified injuries in line with the above regulations and the appropriate action will be taken should they be reportable to the Enforcing Authority.

The Founder will be notified immediately following any accident resulting in personal injury and will be responsible for reporting the accident to the Enforcing Authority where required under the Reporting of Incidents, Diseases and Dangerous Occurrences Regulations 2013.

RIDDOR Reporting - Incident Contact Centre

Tel: 0345 300 9923 (fatal or specified injuries only) Internet: www.hse.gov.uk/riddor

The circumstances must also be reported to the company’s insurers by the Founder or nominated person.

Accidents – Action to Take

All accidents at work involving personal injury must be reported by the individual concerned. If the injury is of a serious nature, or if there is any doubt, it is recommended that the injured person is referred for professional medical aid for appropriate treatment.

If the injury is of a minor nature, first aid treatment should be given and, following this, it is important that the relevant Accident Form is fully completed, by the injured person , first aider or line manager and forwarded to the Head of Commercial and Operations. If the injury is of a serious nature, and the person is taken to hospital, the relevant Accident Form should be completed by the first aider or line manager and forwarded to the Head of Commercial and Operations or if absent, the relevant manager.

Employers Liability Insurance Company

Should an employee suffer an accident or injury which is reportable to the Enforcing Authority, it is important that the employers’ liability insurance company is notified of this incident as soon as possible by the Chief Executive or the Head of Commercial and Operations.

‘Near Miss’ or Damage Incident

All accidents resulting in damage to property, equipment, vehicles, fixtures or fittings, together with any incident where injury or damage was narrowly avoided, should be reported by the employee concerned using the fault reporting system.

It is important that these incidents are investigated, particularly if potential personal injury was narrowly avoided.

Accidents to Other Visitors

Should a non-employee suffer injury as a result of work activities, investigation procedures must be followed.

All such accidents must be recorded in the Accident Book and it is important that correct details are taken of the name and address of the injured person.

Should the injured person require medical treatment, the Enforcing Authority should be informed by the Head of Commercial and Operations , Senior Manager or Founder, in accordance with the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 .

The circumstances must also be reported to the company’s insurers.

Needle stick / Sharps Injury / Exposure to Risk of Infectious Disease

Should any employee suffer a needle-stick injury, come into direct contact with bodily fluids or any situation giving rise to risk of infection, this matter must be reported to their Manager immediately. The Manager concerned will then take the necessary action after seeking medical advice.

ELECTRICAL SAFETY

No employee shall undertake any kind of electrical work unless they have been specifically trained and authorised. Otherwise all electrical work will only be undertaken by a suitably qualified electrical contractor.
The entire fixed electrical system within all buildings occupied by Sport Smarts Education Ltd to be examined by a suitably qualified electrical contractor registered with the National Inspection Council of Electrical Installers and Contractors (NICEIC) at intervals not exceeding five years and appropriate steps taken on the basis of his report. The Head of Commercial and Operations should ensure that all such inspections have been carried out.
All portable electrical equipment will be examined by a qualified electrical contractor at twelve monthly intervals in the case of equipment subject to heavy use and every two years in the case of equipment subjected to light use (for example, office equipment).
A register of all portable electrical appliances will be kept by the Head of Commercial and Operations and the results of the examination and test of each appliance recorded. Visual confirmation of the examination and test of each appliance will also be affixed to the appliance.
Where possible all hand held power tools will be battery operated and if electrical the supply will be protected by residual current devices which will switch off the current in the event of a fault.
The user of each piece of electrical equipment will perform a brief visual inspection at regular intervals, paying particular attention to the condition of cables. A report will be made to the Head of Commercial and Operations of any actual, or suspected faults by the visual examination. The equipment will also be taken out of service until being certified as safe to use by an electrical contractor.

The Following checklist should be used to regularly inspect all electrical equipment:

Check that the equipment test and records are kept up to date.
Report any faults found to the Head of Commercial and Operations.
Do not use faulty equipment.
Ensure all electrical leads and cables are in good condition and do not trail.
Ensure sockets are not overloaded.
Switch off specified electrical equipment at the end of each day.

FIRE PRECAUTIONS

A dedicated fire log will be kept by the Operations Manager relevant to each premise occupied by Sport Smarts Education Ltd within which will be recorded details of all relevant tests and fire evacuation drills.
At the beginning of each working day Facilities Personnel will check that all fire exits within the premises are unlocked and unobstructed.
Once a week the Operations Manager will carry out a break glass/call point check. All tests will be recorded in the Fire Log Book.
The weekly test should include checking with employees in relevant departments that the alarm was audible and that any visual alarm system (i.e. flashing lights) was operational.
Emergency lighting will be checked and maintained. Lighting will be maintained annually by competent contractors on a service contract. Monthly checks will be made by the Operations Manager to ensure that emergency lighting units are fully charged. Any defects are to be reported and appropriate action taken.
Planned fire evacuation drills will be held at all venues occupied by Lancashire Football Association at least twice a year. Care will be taken to ensure that planned drills include day and evening shifts. The precise timing of the drills will be decided by the Head of Commercial and Operations. The Head of Commercial and Operations will initiate any fire evacuation drill and will be responsible for ensuring that all persons within the premises are properly evacuated and accounted for.
Fire extinguishers will be checked on an annual basis on a service contract held with the supplier. Any extinguisher which is used and partly discharged will be returned to the supplier and a refill obtained. The test date will be recorded on each individual extinguisher.
On the dedicated safety notice boards and strategically elsewhere if required, printed notices will be exhibited stating, in concise terms, the essentials of the action to be taken upon discovering a fire and on hearing the fire alarm. These will also be displayed at exit points within the building.
Visitors Books will be held in reception which all visitors are required to sign in on arrival and out on departure.
Contractors Book – All Contractors will be required to sign in and wear a Contractors lanyard / pass.

All employees will receive basic fire awareness instruction/training as part of their induction. Basic fire instructions will be repeated for existing staff on an annual basis.

This will include the following:-

the action to be taken upon discovering a fire.
raising the alarm.
the correct method of calling the fire service.
the location and use of fire fighting equipment.
the knowledge of escape routes.
the appreciation of the importance of fire doors and of the need to close all doors at the time of a fire and on hearing the fire alarm.
evacuation of the building to an assembly point where a roll-call can be made.
ensuring escape routes, fire exits etc. are kept free from obstruction.

In the event of a fire, the SLT in conjunction with the Internal Health and Safety Co-ordinator and Fire Marshalls will:
- Confirm that the emergency services have been contacted.
- Ascertain the location, type and extent of the fire.
- Control any attempt to extinguish a fire.
- Liaise with the emergency services and/or other organisations attending, giving information concerning:-
  1. the location, type and extent of the fire.
  2. missing persons.
  3. hazardous substances/materials/gases etc.
  4. location of services isolating points.
- Liaise with the emergency services before re-entering the premises.
- Ensure that all discharged fire extinguishers are replaced.
- The Head of Commercials and Operations or the Founder will advise the Company’s Insurers of the

type, extent and result of the fire as soon as practicable.

Instigate an investigation into the circumstances and causes of the fire.

FIRST AID

Policy on First Aid

Sport Smarts Education Ltd will make provision for training of first aid personnel as necessary to take account of specific hazards and will ensure that, where significant risks have been identified, a sufficient number of employees will be given appropriate training to carry out first aid at work duties, as defined below.

Our current arrangements are as follows:

Appointed Persons (Emergency First Aider/First Aid at Work)

Sport Smarts Education Ltd will ensure that an adequate number of employees are on site at any one time who are appointed and trained to administer emergency first aid and to take charge of the situation, (e.g. to call an ambulance), if major illness or serious injury occurs at the workplace. At least one of these persons will hold a valid and up to date qualification in First Aid at Work.

First Aid Information

All persons within the workplace will be informed of the arrangements that have been made in connection with the provision of first aid, including the location of equipment, facilities and personnel. New employees are provided with a staff handbook by their departmental manager as part of their induction. The staff handbook contains arrangements that have been made with the provision of first aid and location of equipment.

HAZARDOUS SUBSTANCES

Hazardous substances (as defined by the Control of Substances Hazardous to Health Regulations 2002 (as amended 2004)) will only be used by Sport Smarts Education Ltd where this is found to be unavoidable. Every effort will be made to ensure that, so far as possible, non-hazardous substances are purchased for use or, where there is no non-hazardous substance which is suitable, that the least hazardous substance is obtained.
The Head of Commercial and Operations is responsible for ensuring that hazardous substances are limited and are only purchased from an approved supplier. The Internal Health and Safety Co- ordinator to ensure that Safety Data Sheets are obtained for each substance.
The Internal Health and Safety Co-ordinator will identify all hazardous substances to which persons may be exposed and compile a register of all such substances. Associated with the register will be the safety data sheets which suppliers must provide by law. These outline the hazards of the substance, also indicating any precautions which are necessary.
Before any hazardous substance is purchased for the first time manufacturers/suppliers’ safety data sheets will be obtained and suitable judgements made of the necessity for, and utility of, the substance.
All measures intended to prevent or control exposure will be regularly monitored on an appropriate basis as identified by the data sheets or assessments.

EQUIPMENT & MACHINERY SAFETY

Before any new piece of equipment is purchased, the Head of Commercial and Operations will obtain an assurance from the supplier that it complies with the requirements of Section 6 of the Health and Safety at Work (etc.) Act 1974, the Provision and Use of Work Equipment Regulations, the Supply of Machinery (Safety) Regulations, and any relevant British or European standards. The External Health and Safety Advisors will provide further advice where required.
Employees will be instructed by managers in the safe use of specific equipment. Unless they have received this instruction, employees are specifically prohibited from using any item of equipment on the list.
Any users of equipment will report any defects, actual or suspected, to their manager who will take the appropriate action.
Managers will, in the normal course of duties, ensure that employees are checking that safety equipment is in position and in good condition.
The Head of Commercial and Operations will ensure that all maintenance schedules which are kept in the facilities office are adhered to and will ensure that the Facilities Officer keeps written records of all such maintenance.
Should a fault occur with any equipment or machinery, the manager in charge of the session shall ensure that it is promptly taken out of service.
The Head of Commercial and Operations and the Internal Health and Safety Co-ordinator are responsible for ensuring that no machine or equipment is used in an unsafe condition. Where necessary they will seek the advice of the External Health and Safety Advisors.

RISK ASSESSMENTS

All measures necessary to control or reduce that risk will be considered, specified, and recorded, and the appropriate action taken as soon as possible. Managers will be responsible for ensuring action is taken.
Records of risk assessments will be kept by the SLT and the Internal Health and Safety Co-ordinator and reviewed on an annual basis in order to ensure they are kept up to date.
Any new activity or equipment will have its risks assessed before the activity or work with it commences. Any changes or modifications to activities or equipment likely to significantly alter its characteristics will be similarly assessed, before such changes are carried out. If an increased risk is likely (even though all possible controls are in place) the Head of Commercial and Operations and Internal Health and Safety Co-ordinator must authorise the new process, machine or equipment, seeking advice from the External Health and Safety Advisors.
The findings of the assessments will be integrated into the general safety training programme to ensure that employees are fully aware of hazards within the workplace, and the necessary control measures.
Specific Assessments

Where any further assessment is necessary, either due to specific areas of risk or legislative requirements, managers will arrange to carry out the necessary assessment, seeking further specialist advice from the External Health and Safety Advisors, the Head of Commercial and Operations or the Internal Health and Safety Co-ordinator. Following the assessment, the relevant findings will be forwarded to the Head of Commercial and Operations who will ensure that the necessary actions are implemented.

Examples of specific assessments such as:

Manual Handling.
Fire Safety.
Machinery/equipment.
Display Screen Equipment.
Hazardous Substances.
Lone Workers.
Disability.
Young Persons.
Expectant Mothers

MANUAL HANDLING

Sport Smarts Education Ltd will endeavour to avoid, as far as reasonably practicable, any manual handling activity which presents a significant risk of injury. Elimination of lifting, automation or mechanical aids will be considered wherever reasonably practicable.
An assessment will be carried out by the relevant manager for all remaining tasks which pose significant risk of injury. This will seek to reduce the risk of injury to the lowest reasonably practicable level by identifying suitable control measures. The assessments should be carried out in conjunction with the Head of Commercial and Operations or the Internal Health and Safety Co-ordinator if necessary.
A suitable level of information, instruction and training, supervision will be provided to all employees carrying out manual handling activities which cannot be eliminated.
Should an employee suffer an injury or report any ill health condition which may affect their capability to carry out tasks involving strenuous manual handling, the manager must inform the Head of Commercial and Operations or the Internal Health and Safety Co-ordinator who will seek further medical advice.
Specific Responsibilities Employees will:

Ensure they are aware of the necessary precautions and control measures for all significant manual handling activities they undertake and comply with the measures necessary to minimise the risk of injury.

Senior Managers/Session Leaders will:

Ensure all significant manual handling activities have been identified, a risk assessment carried out and control measures put into effect.
Ensure that appropriate training or instruction is provided to all employees who may be at risk. This will include an awareness of the factors to consider in making a simple assessment of risk, and the need to avoid injury by adopting safe lifting and handling techniques. This will be carried out by the relevant Manager, the Internal Health and Safety Co-ordinator or the External Health and Safety Advisors where required.
Ensure the control measures identified in any assessment are implemented and monitored.
Ensure employees comply with the control measures identified.

WORKING AT HEIGHT

Employees of Sport Smarts Education Ltd will only work at height where it is absolutely necessary to do so. Wherever possible, working methods will be planned so as to reduce the need for employees to work at height to an absolute minimum.

A specific risk assessment will be carried out by managers or supervisors for all tasks involving working at height. The assessment will consider the nature of the task, the correct access equipment to carry out the task safely, and the competency of the employees who will be carrying out the task. The assessment should be carried out in conjunction with or signed off by the Head of Commercial and Operations.
The only work at height likely to be undertaken will be by the Facilities Department. As such they will be suitably trained.
Employees are formally instructed that they are prohibited from using any access equipment unless they have received documented work at height training from Sport Smarts Education Ltd and have received written authorisation to do so.
All access equipment owned by Sport Smarts Education Ltd will be inspected on a weekly basis by a Facilities Department. Each item of equipment will be marked with a unique identification number and recorded in a designated equipment register. The results of each inspection will be recorded in the register, retained by the Facilities Department and inspected by the Head of Commercial and Operations.
When any access equipment is hired in, the Head of Commercial and Operations or other nominated employee/s is responsible for ensuring that the equipment is in good condition, including sight of the statutory test certificate and that the relevant information, instruction and training is provided by the hirer.

DISPLAY SCREEN EQUIPMENT

Display screen equipment is used within Sport Smarts Education Ltd however, not all employees who use this equipment will be classified as a ‘user’ under the Health and Safety (Display Screen Equipment) Regulations 1992. Therefore the full extent of these Regulations may not apply in all cases.
In order to determine whether or not they fall into this category, all employees who use display screen equipment are required to complete an Employee Assessment which can then be returned to the Head of Commercial and Operations. From the information on the form, the Head of Commercial and Operations will identify all designated users within Sport Smarts Education Ltd.
All users will be required to carry out a self-assessment of their own workstation which is issued by the relevant Manager under the guidance of the SLT or External Health and Safety Consultant where necessary. The Head of Commercial and Operations will be responsible for ensuring that any control measurers identified by the assessment are actioned as necessary.
All users are entitled under the Regulations to an eyesight test, to be carried out by a registered practitioner, at the organisation’s expense. The results of all such tests will be collated by the Internal Health and Safety Co-ordinator. Tests should be carried out at regular intervals (as advised by the optician).
Where the results of the test shows that corrective appliances are necessary (specifically for DSE use only, in order to correct vision defects at the viewing distance of the screen from the user) these will be provided at the Company’s expense, (as required by the Regulations) and employees are reimbursed any costs via their departmental manager.

SPECIFIC TRAINING AND COMPETENCY EVALUATION

In addition to the induction training provided to each new employee, the relevant manager will identify any specific training needs which the new employee may have.
Having identified such training needs, the Head of Commercial and Operations with the Founder will make the necessary arrangements for training to be provided by a competent and experienced person or organisation. The External Health and Safety Advisors will provide this training or recommend a suitable organisation to do so if necessary.
Following the identification of specific training needs, this information will be entered into a training matrix held by the Head of Commercial and Operations which will record the employees name, job title, and the specific training required.
Having entered the specific training requirements onto the matrix, the Founder / SLT will then arrange for suitable dates to carry out the training. These dates will then be entered on to the matrix. Once the training has been carried out, this will then be entered on the matrix as ‘completed’.

Managers, in conjunction with the Founder will likewise identify the specific training needs of existing employees and make the similar necessary arrangements.
The relevant managers will be responsible for monitoring the performance of employees and contractors and for identifying any need for further, refresher, or alternative training.
The Head of Commercial and Operations will ensure that appropriate training records are kept and that the records contain such details as employee’s name, type of training provided, name of trainer, date of training (and of any subsequent or refresher training) and any other pertinent matters.

WORKPLACE INSPECTIONS

Regular inspections will help to maintain standards of housekeeping and welfare arrangements within the workplace and will help to ensure compliance with the requirements of the Health and Safety at Work etc. Act 1974 and the various regulations made under it.

The Head of Commercial and Operations in conjunction with the Internal Health and Safety Co- ordinator are responsible for ensuring that regular inspections are carried out as identified within Risk Assessments. These could be on a daily, weekly, or monthly basis.
The Head of Commercial and Operations or the Internal Health and Safety Co-ordinator will keep a written record of all such inspections and is responsible for ensuring that any remedial action identified as a result of the inspection is actioned.

RISKS SPECIFIC TO YOUNG PERSONS

Because of their possible lack of awareness, inexperience or immaturity, young people under 18 years old are considered to be particularly at risk in matters affecting their health and safety at work and as such Sport Smarts Education Ltd does not employ any persons under the age of 18

Sport Smarts Education Ltd has a large membership of young persons who are supervised by designated members of staff at all times. The SLT has overall responsibility for designating staff and arranging staff to young person’s ratios. This will be influenced by factors such as the age of the young persons, abilities and special needs of the young persons and the activities being undertaken by staff and young persons. The SLT must ensure that any specific risk assessments involving young persons are completed.
Safeguarding policies – Please refer to the FA Safeguarding Operating Standards, (SOS).

DRIVING AT WORK POLICY

Prior to being authorised to drive on company business, the driver is required to submit their licence to the SLT. A copy of the licence will be taken and held on the employee’s personal file.
It is the responsibility of the driver to ensure that the relevant insurance cover for business use is in place. An up to date copy of the insurance certificate must also be submitted to the SLT for inspection and kept on file with the copy of the employee’s driving licence.

Employee’s driving licences and where applicable relevant insurance documents are subject to an annual check by the Founder. All company drivers must submit the required documentation upon request from the SLT or nominated employee(s).
It is the responsibility of all drivers to ensure that they are medically fit, and do not have any health issues which may affect their ability to drive safely. If this is the case, or where there is any doubt as to their fitness to drive, they must declare it immediately to their Line Manager and in turn, the Founder. Likewise, the employee must also disclose if they are taking any medication, prescribed or otherwise, which may affect their driving ability.
Drivers must also ensure that their eyesight meets the required Department of Transport standard, and drivers should be aware that it is an offence to drive a vehicle on the road with inadequate vision.
Drivers must immediately inform the SLT if they have any convictions for a road traffic offence, pending prosecutions, or have committed any violations under the Road Traffic Act or associated legislation.
Sport Smarts Education Ltd prohibits the consumption of alcohol or drugs whilst employees are engaged in any driving activities on behalf of the company, or during any breaks from driving. All employees are reminded that alcohol or drug abuse whilst at work will be treated as gross misconduct, and that the company reserves the right to carry out checks where there may be a suspicion of abuse.
It is the responsibility of the driver to ensure that the vehicle is roadworthy and meets all relevant legal requirements prior to driving. These include the following:-
- MOT test certificate where relevant (for example; where the vehicle is over three years old).
- Sufficient tread on tyres (i.e. legal minimum of 1.6mm/recommended minimum of 3mm of tread across width of tyre), no cuts or distortion of the tyre wall.
- All lights, brake lights and indicators working.
- Horn and seat belts working correctly.
- Brakes and handbrake working correctly.
Journeys should not be undertaken unless absolutely necessary where poor weather conditions may affect the safety of the driver or other road users. Where there is any doubt a Manager, Head of Commercial and Operations or Internal Health and Safety Co-ordinator must be consulted.
It is also the responsibility of the driver to ensure that they do not drive whilst feeling tired i.e. long journeys or residentials. It is strongly recommended that regular breaks are considered when planning long journeys. As a general guide it is recommended that at least a ten minute break away from the vehicle is taken every two hours of continuous driving.

Drivers are reminded that it is a criminal offence to use a hand held mobile telephone or similar device whilst driving or in control of a vehicle. It is also a criminal offence for the driver to be distracted whilst carrying out an ‘avoidable activity’ whilst driving. This could include for example, the following activities:-
- Eating and drinking at the wheel.
- Adjusting a satellite navigation device.
- Making or answering a call from a hands free kit/telephone.
- Any other avoidable activity e.g. reading, apply make-up etc.

All these activities are strongly discouraged by Sport Smarts Education Ltd. Should an accident occur whilst the driver is carrying out any such activity, the driver could be prosecuted, and disciplinary action may be taken by the company.

Drivers are reminded that they must obey any relevant road traffic legislation or guidance whilst driving on company business and that failure to do so may be treated as a disciplinary matter. Drivers are also required to treat all company vehicles with respect and drive in a manner which reflects the good name and reputation of Sport Smarts Education Ltd.

CONTROL OF CONTRACTORS

It is the policy of Sport Smarts Education Ltd to ensure the health and safety not only of our employees and visitors, but also the health and safety of the contractors we employ.

In order to implement this policy the Head of Commercial and Operations will:

Request information where appropriate from the contractor on their health and safety policy and procedures, their director responsible for safety and their safety arrangements.
Request copies of their insurance cover certificates in respect of employers’ liability and third party

risks.

The Head of Commercial and Operations will maintain the Approved List of contractors provided by their insurer, authorised to carry out work on Sport Smarts Education Ltd’s behalf. This Approved list will be stored on the secure drive.
No contractor must be used unless they have been assessed and approved by the company.
Establish rules and guidelines for their activities whilst on Sport Smarts Education Ltd’s premises.
Provide information as necessary on risks which may be encountered in carrying out approved work on Sport Smarts Education Ltd’s behalf and identify activities and actions which must be avoided.
Supervise their activities to ensure that they are not creating any risks or hazards to themselves or to Sport Smarts Education Ltd’s employees.
Define respective responsibilities for managing health and safety.
Agree and define the areas in which the work is to be carried out, the approved access routes to and from the work areas and any areas which are out of bounds to the contractors.

LEGIONELLA

Sport Smarts Education Ltd are aware of their responsibilities in managing water systems under their control and maintain full registers for all sites.
The Head of Commercial and Operations will ensure that an appropriate risk assessment has been completed.
The risk assessment will be reviewed regularly (at least every two years) and wherever there is reason to suspect it is no longer valid.
Where a water control scheme is required, the Head of Commercial and Operations will ensure that an appropriate scheme is implemented and that the necessary control procedures are carried out to the required standard.
Water Management Log Books will be kept readily available at each location concerned.

HOME WORKING

We support homeworking in appropriate circumstances either:

Occasionally to respond to specific circumstances or
To complete particular tasks; or

Any employees who work from home (even if this is just 1 day a year) need to carry out an annual Home Risk Assessment and DSE Risk Assessment.

This does not form part of any employee's contract of employment and we may amend it at any time.

Sport Smarts Education Ltd will provide any equipment that we consider employees reasonably require to work from home safely which will remain our property. We will make all necessary arrangements for and bear the cost of installing and removing equipment from employees’ homes. Where equipment is provided employees must:
- Use it only for the purposes for which we have provided it;
- Take reasonable care of it and use it only in accordance with any operating instructions and our policies and procedures; and
- Carry out regular visual inspections of said equipment and report any faults to us immediately (If any damage or faults are found please stop using the equipment immediately). Homeworkers must report any concerns to their Line Manager and take the equipment out of use. Homeworkers should never undertake any repairs to electrical equipment themselves.
When working at home employees have the same health and safety duties as when they are working in any other work environments. Homeworkers must take reasonable care of their own health and safety and that of anyone else who might be affected by their actions and omissions.
Employees must ensure that their working patterns and levels of work both over time and during shorter periods are not detrimental to their health and wellbeing.
Homeworkers must use their knowledge, experience and training to identify and report any health and safety concerns to their line manager.
Training on the ergonomic positioning of IT equipment will be provided during the implementation of the homeworking arrangement, together with best practice guidance on breaks. The Company will provide a DSE self-assessment for homeworkers which will need to be completed and returned to their Line Manager. This assessment will be reviewed and if required action will be taken to ensure employees have the right equipment and training to work safely.
Any employee who suffers an accident or injury whist working at home and which is in connection with their work, must report it to their Line Manager as soon as practicable.

​​Health & Safety Policy Statement

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